Assistant to the Director of Assessment

Website Acts 29 Team

General Description
To provide the Director of Assessment and the Assessment Team with administrative, communication, and organizational support in the execution of their duties.

Essential Duties and Responsibilities
Assist the Director of Assessment on a daily basis with all aspects of his work.
Attend meetings with the Director of Assessment, take detailed notes, and create action plans from concepts discussed at those meetings.
Represent the Director of Assessment by responding to emails, calls, and messages in a timely, professional, and courteous manner.
Manage the Director of Assessment’s calendar and appointment scheduling.
Be available and respond to texts from the Director of Assessment outside of normal working hours.
Book travel and keep track of schedule and itineraries for the Director of Assessment and manage all frequent travel memberships and preferences.
Work with the Assessment team to create and facilitate systems to communicate with applicants, candidates, and new partner announcements.
Acts 29 Applicant procedures: respond to emails, communicate with applicants through the process to partnership.
Communicate effectively with Act 29’s Regional Directors on new applicants, candidates, and partners.
Initiate daily communication with the Director of Assessment to keep him completely up to date on multiple areas of oversight.
Facilitate clear communication with Acts 29 leaders/departments (areas, regions, cohorts, wive’s support, and pastoral care) on the status of applicants, candidates, and new partners.
Assessment Events/Conferences:
Travel to help run assessment conferences
Oversee the volunteers for the event.
Ensure a high quality hospitality environment at the conferences.
Interact with Acts 29 applicants and assessors, coordinating logistics and reimbursement  for Assessment Conferences.
Coordinate administrative tasks connected to planning of assessment conferences (bookings, catering, etc.).
Work as the contact person with a hosting church and Acts 29.
Assist in coordinating hospitality / welcome bags for each applicant and assessor at an Assessment Conference.
Assist the assessment team with various administrative duties in relation to successful assessment conferences and processing of applicants.

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